Accounting Administrative Specialist

Accounting Administrative Specialist
Missoula, MT

Based in Missoula, Montana, an innovative design studio specializing in high-performance windows and doors tailored for luxury residential and commercial projects is seeking an Accounting Administrative Specialist. Known for their commitment to sustainability, precision engineering, and cutting-edge building science, the company works closely with architects, builders, and homeowners to deliver energy-efficient solutions that meet the highest performance standards. With a streamlined process from consultation to installation, they bring exceptional craftsmanship and attention to detail to every project.

They are looking for a sharp, detail-driven Accounting Administrative Specialist to take charge of their bookkeeping and bring high-level support across multiple departments to keep their operation running smoothly and efficiently.

Why You Want This Position:

• Competitive Wage: $25 to $30/hour, depending on experience
• Schedule: Monday through Friday - 8 a.m. to 5 p.m.
• Benefits for qualified employees:
  • Profit Sharing Bonus
  • Health Reimbursement Plan
  • 401K Retirement Plan
  • Paid Vacation
  • Holidays
  • Opportunity for Advancement
• Be part of a company that values sustainability, innovation, and cutting-edge design
• Work on high-end, architect-driven projects across the region

Essential Functions and Duties:

• Support the finance manager with accounting tasks including bill entry, invoicing, estimating, expense tracking, reconciliations, and financial recordkeeping
• Oversee office operations such as scheduling, email and phone communication, Dropbox file management, and travel coordination
• Maintain compliance records for DOT fleet inspections and window/door certifications; assist fabrication teams and contractors with certification requirements
• Coordinate procurement and logistics by generating purchase orders, negotiating with vendors, tracking deliveries, managing shipments (domestic and international), and maintaining inventory records
• Handle customer service functions including inquiries, warranty claims, and small parts ordering; work with the service team to ensure accurate fulfillment and follow-up
• Create and maintain documentation including reports, spreadsheets, and SOPs; collaborate with internal teams to improve administrative, marketing, and customer service processes

Qualifications:

• Proven experience as an Administrative Assistant or in a similar role
• Strong organizational and multitasking skills
• Strong knowledge of accounting principles and excellent understanding of QuickBooks Online
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Worksuite, Dropbox
• Excellent communication and interpersonal skills
• Prior experience in a construction or fenestration related industry preferred
• Experience with International Freight preferred
• High school diploma or equivalent; additional qualifications in office administration or related field are required

Get in touch! Call or text Twyla (406) 295-1346   to reach our Kalispell LC Staffing Office.

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