Administrative Assistant at Rhino Roofing

Job Listing: Administrative Assistant at Rhino Roofing

Position Title: Administrative Assistant
Location: Missoula, Montana
Company: Rhino Roofing

About Us
Rhino Roofing is a family-owned company specializing in residential roofing services, including detailed estimates, comprehensive repairs, and reliable replacements. Serving a broad area from Hamilton to Kalispell, Montana, we bring over 100 years of combined experience in expert construction and roofing to every project. Our top-quality services have earned us a trusted reputation throughout the Western Montana region. 

Position Summary
The Administrative Assistant will play a key role in ensuring the smooth operation of our office and providing essential support to our leadership and field teams. This individual will answer incoming calls, manage daily administrative tasks, coordinate schedules, and maintain efficient communication between departments and clients. This role is integral to the company’s mission of providing exceptional customer service and seamless project execution.

What We Offer

• $18/hr+ based on experience.
• Health Insurance
• Matched 401K
• Opportunities for professional growth and development.
• A supportive and collaborative team environment.
• Paid time off and holidays.

Key Responsibilities

• Act as the first point of contact for clients and team members, managing incoming calls, emails, and inquiries professionally and efficiently.
• Maintain and organize office files, records, and documents, ensuring data accuracy and confidentiality.
• Schedule and coordinate meetings, appointments, and travel arrangements for team members.
• Assist with job scheduling, tracking progress, and ensuring timelines are met.
• Prepare reports, presentations, and correspondence as needed.
• Oversee office supplies inventory and place orders to ensure smooth operations.
• Support the sales and field teams with administrative needs, including scheduling, data entry, and client communication.
• Coordinate customer communication regarding scheduling, project updates, and post-project follow-ups.
• Assist in maintaining compliance with local regulations and company policies.

Qualifications

• High school diploma or equivalent.
• Proven experience as an administrative assistant, office manager, or similar role.
• Excellent organizational and time-management skills with the ability to multitask effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with CRM software.
• Ability to work independently and collaboratively in a fast-paced environment.
• Attention to detail and commitment to maintaining high standards of accuracy and professionalism.

Preferred Skills

• Knowledge of the roofing or construction industry is a plus.
• Experience with scheduling software and basic bookkeeping is advantageous.
• Customer service experience and a solution-oriented mindset.

How to Apply
To join our team, please send your resume and a cover letter detailing your experience and why you are the ideal candidate for this role to [email protected]. Please include “Administrative Assistant Application – [Your Name]” in the subject line.

Rhino Roofing is an equal opportunity employer.
We value diversity and are committed to creating an inclusive environment for all employees.